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Archive April 2020 XXI, No. 4

Ideas That Work: Accreditation Binders

Tabs Make Critical Survey Info Easy to Find

EASY ACCESS The staff at Arkansas Specialty Surgery Center check one of its many binders, which are organized with a system of tabs to make needed information easy to find during surveys.

When surveyors come knocking, the worst thing you can do is keep them waiting while you scramble around searching to find the documents they asked to see. That's why we created a tab-based system of organizing all of our facility's critical operational info — policies and procedures, employee files, in-service and meeting details — into binders in a way that makes it easy for anyone to find exactly what they're looking for in no time.

For example, we have a safety binder that has specific tabs for detailed information on how we conduct drills, manage medical gases and perform risk assessments. When we flip the binder open at the corresponding tab, the surveyor can see where we noted each specific time (Q1, Q2, Q3, Q4 or annually) a drill was conducted. So, if a surveyor or staff member wants to see when our last fire drill was conducted, they simply open to the drill tab and check. The binders keep us organized and prepared for our next survey.

Cami Love, RN
Arkansas Specialty Surgery Center
Little Rock, Ark.

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